Ethiopia Review and Planning Meeting 31 October - 1 November 2013 Addis Ababa
Meeting Objectives • Review project progress and results • Synthesize the ongoing diagnostic work • Agree outline workplans for 2013-2014 and general responsibilities of partners
Agenda
31 October 2013
Time
Activity
0830
Registration
0900
Aims, Objectives, introductions
Peter Thorne and Peter Ballantyne
0930
Project update
Activities
Actions from last planning meeting
Actions from learning event
Emerging findings
Partnerships
M&E
Comms
Peter Thorne and Kindu Mekonnen [and activity leaders]
1030
Break
1100
Project progress review (SWOT exercise)
Simret Yasabu
1230
Break
1400
Update on ongoing/completed diagnostic work Group exercise / Generate key messages (constraints and opportunities) from each diagnosis
Impactlite; PCA; SLATE; AKT5; VCA; Phone surveys
IFPRI baselines, FEAST, digital stories
Gap analysis in plenary
Kindu Peter Thorne Aster Eliud Gebrehiwot
1630
Partner perspectives on progress
Sultan Johannes
1700
Review and plans for day 2
1715
Close
1800
Social activity
1 November 2013
0845
Review day 1 Introduction Day 2
0915
R4D Planning for the project
Review, clustering and prioritization of the diagnostic activity products and key messages
1000
Break
1030
R4D Planning for the project
Planning work on the prioritized activities (use standard planning template)
Day one: 31 October 2013 Peter Ballantyne started by giving an overview of the agenda which is planned for the two days and invited Peter Thorne ,to give a welcoming remark as well as the aim and objective of the two days review and planning meeting . This was followed up by introduction of every participant by going around and shake every participants hands. Peter Thorne and Kindu Mekonnen then gave a presentation on project update. This was accompanied by Africa RISING Cg partners and communication update.
Break After the break the participants were divided in to five groups (Oromia ,Amhara,Tigray,SNNPR and national) to do a SWOT analysis Simret Lead this session and explained to the participants to look in to the international strength and weakness and the external opportunities and threats. Synthesis of the group discussions Strength
International ,national and local partners, technologies and experience
Holistic system approach
Adopt participatory ,demand driven approach
Commitment of partners
Participatory and demand driven
Financial and logistics
Multi stakeholder and Multi-disciplinary
Communication
The experts (the team-AR has great specialist)
The combination of research and development in the AR project
The integration approach used- research components
Partnership and capacity building
The cross team learning
The site coordinators
Team composition –local and international
Diagnostic survey followed by action research
System approach
Frequent meeting (communication and different views /ideas)
Recruitment of the site coordinators
Good attention to logistics and facilities for all sites
Communication tools
Weaknesses
Low activity integration e.g ATA
Gap on project finding ,updates to community and partners
Limited time allocation on lead partners activities
Weak M7E-no clear indicator (outputs, outcomes)
Delay in project implementation
Failure to establish the required bureaucracy y line (e.g MOU with the regions )
Lack of joint field planning among CG centers and partners
Small area coverage
The low incorporation of nutrition aspect in the project
Poor linkage of the different diagnosis work done by the teams
Clash of interest between agriculture (crop) and forestry intervention e.g CIP
Clash between the market oriented intervention and nutrition oriented
Integration of differ institutions (CIP,IWMI..)
No defined owner for social –cultural issues
Less attention for livestock in demonstrations
Less attention to government bureaucracy e.g MOU
Less stakeholders integration and information
Delay of MOU with stakeholders
Budget delivery system
Lack of capacity building and logistics
Lack of contact person at institution or stakeholder level
Opportunites
High demand in technology gap in intervention
Project activities in line with government development agenda
Community based and local institutions +ARDPLAC
Farmers awareness and participation
Existing government structure
Current policy
Diversifies farming system
Presence of technologies
Availability of research centers and universities
The government policy
Leverage of the existing knowledge
The 1-5 network
Divers partnership (private-public)
The long term project (commitment of donor)
The cross cutting M&E
Recommended research outputs …which are available
Trained local partners
High demand for agri –techs by farmers
Conducive government policy
Threats
Climate change
Partners’ time availability and turn over
Government role on input supply on sustainability
Climate change effects
Staff turnover of partner institutions
Different incentive approach y different institutions
Great expectation
Lack of harmonized incentive policies among CG center
Input supplies on time (where the farmers can access the promoted inputs)
Access and connection to internet
Timely availability of technologies /inputs
Quarantine for seed/starting materials
Unexpected pest outbreaks
Accountability of partners –turn over
Mono cropping farming system
Farmers resistance to adopt labor intensive technology
Mechanization
Sudden outbreak of crop disease
Less attention of farmers for livestock feed
Lunch Break After lunch Break Peter Ballantyne takes the participants through the next exercise which is to discuss on the diagnosis approaches used so far. Leader from each diagnostic work lead the world café type of discussion where by participants get the chance to contribute to the discussion on every diagnostic work. The exercises focused on generating key messages ,challenges and opportunities and also coming up with possible research themes/ topics which the project could take up for next year
PCA-Gebrehiwot
SLATE-Peter Thorne
AKT5-Aster
Phone surveys-Kindu
Value chain –Eluid
Break Key research questions emerging from the Diagnostic work discussion.
Forage development and improving utilization
Improved management of communal grazing land
Feed supply system (forage cooperatives)
Water and land management –upstream and downstream
Water development and management utilization technology
Integrated soil and water management at community level
Community based seed multiplication
Improving seed system
Promotion of small-scale farm implementation –mechanized
Promotion of agroforestry practices
Knowledge management, information sharing and capacity building
Identifying skill gaps and capacity building
ICT for market information
Rural energy
Establishing and strengthening market linkages
Insects, disease and weeds control
Testing innovative financing for market oriented producers and input suppliers
Improve livestock breads and productivity and link to VC
Breeds (Lis) system
Pest disease, VET services -effectiveness
Collective action for processing and marketing
Crop-livestock –tree integration
Post harvesting technologies
Platforms
M&E
Nutrition availability, diversity and processing
Climate change
Evolution farming system
Introduction and promotion of high value crops
Developing optimal integrated –on farm experiments on integrated tree-crop –livestock
END of Day One Dinner and Mesheta
Day Two: 1 November 2013
Peter Ballantyne started the second day of the review and planning meeting by asking reflection from the participants of the first day if there are issues they would like to reflect on. This was then followed by a presentation from Peter Thorne on the world café discussion outcomes from the first day. Aster from ICRAF then presented the thematic area where the question which were identified on the second day from the discussion of the diagnostic workfalls . Accordingly thematic areas are identifed
Feed and forage development
Land and water management
Knowledge skills and capacity development
Improved varieties and management of field crops
High value crops
Farming system integration
Based on the thematic areas identified the participants were asked to plan for the next 18 month and a maximum of three years. Peter Thorne presented the planning sample template to help and guide the groups on how they needs to work on the planning . The participants where divided up in to six groups.
Lunch Group discussion on cross cutting themes - facilitated by Ewen Le Borgne Key thematic topics were picked up for group discussion. Group Leaders were identified to lead the discussion and report back. the discussion focused on key issues, questions that needs clarification and suggestions
Group discussion feed back
Communication and knowledge management
Issues - how to involve farmers - how to widely share what Africa RISING is doing particularly those partners who needs the information from Africa RISING Questions/ Clarification - those who access web and other tools , how can they give /share their questions and comments - Which knowledge are we talking about? local /indigenous knowledge suggestions - To involve farmers: participatory group discussion ,leaflets in local languages - Use existing mass media-TV ,Radio to address the wider audience
Capacity development Issues - Focus and type of capacity development (target group ,type of job ,long term..) - Scope of capacity building (width and depth ) - Access/delivery to training inputs (farm tools ,computer and access) - Knowledge management center (establish..) - System integration (various practices and efforts) - Awareness creation on specific use of agro chemicals ,livestock vet services Questions/clarification - What are the focus and scope of capacity building of the project - Who are the beneficiaries of the project intervention - What are the role of partners on capacity building - What are the candidates tools for capacity building?(demo.)
Suggestions - Relevant training tools should be used - Capacity building should target all relevant stakeholders - Capacity building components : practices ,technologies ,maintenance , infrastructure development
Gender Issues
- Less involvement and participation of women in program level - Most of the technologies are gender biased - Poor identification of the targeted beneficiaries - Women are most vulnerable in the project (water scarcity ,fuel ,nutrition /food for children)
Questions/clarifications
- What is the gender strategy in the AR project (gender mainstreaming ) - How do we make sure the AR intervention are gender sensitive - How do we target the key beneficiaries better in our interventions - How do we empower women ,youth ,aged and disadvantaged
Suggestions
- Gender disaggregated M&E - Gender focal person on the sites(Per) - Involving community women group in the research and implementation process - Involve men in gender work to understand women burdens - Gender mainstreaming and sensitization across the partners - Encouraging attendance of husbands on training workshops - Having incentives to encourage women participations for example nursing mother ,pregnant
M&E
Issues - M&E key tools - M&E should go at every phases of planning, implementation but not seen - M&E outputs and outcome indicator need to be identified and communicated - Baseline survey need to be conducted - M&E integration with the other tools
Questions/clarifications - From where M&E tools start, by whom it is conducted - How can the project impact is evaluated
Suggestion
- Baseline survey should be conducted - Responsible institutions should committee to undertake M&E - M&E should be participatory and time frame based
Management and partnership Issues - Decision making - MOU /contracts - Incentive for staff and farmers - Financing inputs - engagement with development partners - integrated Knowledge management
Questions/clarification - With whom , duration ,amendment ,level - Fine tuning /compensation ,field days - Harmonization across partners - Why pays/credit /cost recovery/collective measures - Communication /funding ,rules /disbursement
Suggestions - Establishment of steering committee - Discuss with steering committee and prepare proposals
Innovation platforms Issues - Information , knowledge ,experience generated and transferred ,M&E joint planning implementation Questions/clarifications - Among what issues? levels ,leadership ,facilitation ,financing ,sustainability , incentive (individual , institutions ,group ,organization ) - Staff turnover
Suggestions - Explore existing platforms /networks at different levels - Working modalities - Lessons from other projects - Stakeholder analysis at different levels - Need based platforms –incentive identified - Institutional linkages not individual
Scaling up Issues - Questions/clarifications - Inputs to jumpstart scaling without jeopardizing economic sustainability - Consequences of up scaling
Suggestions - Capacity development - Integrating farming system - Agroforestry synergies
Nutrition Issues - All food are not nutritional rich - Low awareness on consumption and feeding - unavailability of high nutritious foods - Inadequate technology for food processing - Inappropriate access distribution of food - Hidden hunger (micro nutrients deficiency)
Questions - How can we address these problems Suggestions - Nutrition education - Introduction and evaluation of existing technology (adoption ,accessibility ,affordability ) - Value additions (time ,place and form utility) - Promotion and consumption of micro nutrients rich food - Bio fortification – focus on micronutrients - How gardening production - Evaluation of indicators of key nutrition and health. Break Presentation : sustainable intensification discussion Reflection - Our main partners are the AGP woreda and they should have been involved to know what they want - AR is moving deeper than expected - What needs to be improved- progress reports should have been presented e.g the on farm activities - Consideration of Non AGP and pastoralist areas - Gender, nutrition and value chain needs to be linked - We have discussed a lot on the planning but didn’t get the time to finalize and also integrate the different thematic areas - It would have been good to know the result of assessments which could have helped the planning - A lot of emphasis has been on technologies- link reporting to the final project - Communication systems needs to be improved among partners - M&E should be strengthen closing : Peter Thorne
In his closing remark Peter gave thanks for all those involved for their active participation and said the work plans proposed by the different groups will be merged to have one work plan for the coming year and will be sent for their comments one week later .
31 October - 1 November 2013
Addis Ababa
Meeting Objectives
• Review project progress and results
• Synthesize the ongoing diagnostic work
• Agree outline workplans for 2013-2014 and general responsibilities of partners
Agenda
31 October 2013
Group exercise / Generate key messages (constraints and opportunities) from each diagnosis
- Impactlite; PCA; SLATE; AKT5; VCA; Phone surveys
IFPRI baselines, FEAST, digital storiesPeter Thorne
Aster
Eliud
Gebrehiwot
Johannes
1 November 2013
Introduction Day 2
Peter Ballantyne started by giving an overview of the agenda which is planned for the two days and invited Peter Thorne ,to give a welcoming remark as well as the aim and objective of the two days review and planning meeting .
This was followed up by introduction of every participant by going around and shake every participants hands.
Peter Thorne and Kindu Mekonnen then gave a presentation on project update. This was accompanied by Africa RISING Cg partners and communication update.
Break
After the break the participants were divided in to five groups (Oromia ,Amhara,Tigray,SNNPR and national) to do a SWOT analysis
Simret Lead this session and explained to the participants to look in to the international strength and weakness and the external opportunities and threats.
Synthesis of the group discussions
Strength
Weaknesses
Opportunites
Threats
Lunch Break
After lunch Break Peter Ballantyne takes the participants through the next exercise which is to discuss on the diagnosis approaches used so far. Leader from each diagnostic work lead the world café type of discussion where by participants get the chance to contribute to the discussion on every diagnostic work. The exercises focused on generating key messages ,challenges and opportunities and also coming up with possible research themes/ topics which the project could take up for next year
- PCA-Gebrehiwot
- SLATE-Peter Thorne
- AKT5-Aster
- Phone surveys-Kindu
- Value chain –Eluid
BreakKey research questions emerging from the Diagnostic work discussion.
END of Day One
Dinner and Mesheta
Day Two: 1 November 2013
Peter Ballantyne started the second day of the review and planning meeting by asking reflection from the participants of the first day if there are issues they would like to reflect on. This was then followed by a presentation from Peter Thorne on the world café discussion outcomes from the first day. Aster from ICRAF then presented the thematic area where the question which were identified on the second day from the discussion of the diagnostic workfalls . Accordingly thematic areas are identifed
Based on the thematic areas identified the participants were asked to plan for the next 18 month and a maximum of three years. Peter Thorne presented the planning sample template to help and guide the groups on how they needs to work on the planning . The participants where divided up in to six groups.
Lunch
Group discussion on cross cutting themes - facilitated by Ewen Le Borgne
Key thematic topics were picked up for group discussion. Group Leaders were identified to lead the discussion and report back. the discussion focused on key issues, questions that needs clarification and suggestions
Group discussion feed back
Communication and knowledge management
Issues
- how to involve farmers
- how to widely share what Africa RISING is doing particularly those partners who needs the information from Africa RISING
Questions/ Clarification
- those who access web and other tools , how can they give /share their questions and comments
- Which knowledge are we talking about? local /indigenous knowledge
suggestions
- To involve farmers: participatory group discussion ,leaflets in local languages
- Use existing mass media-TV ,Radio to address the wider audience
Capacity development
Issues
- Focus and type of capacity development (target group ,type of job ,long term..)
- Scope of capacity building (width and depth )
- Access/delivery to training inputs (farm tools ,computer and access)
- Knowledge management center (establish..)
- System integration (various practices and efforts)
- Awareness creation on specific use of agro chemicals ,livestock vet services
Questions/clarification
- What are the focus and scope of capacity building of the project
- Who are the beneficiaries of the project intervention
- What are the role of partners on capacity building
- What are the candidates tools for capacity building?(demo.)
Suggestions
- Relevant training tools should be used
- Capacity building should target all relevant stakeholders
- Capacity building components : practices ,technologies ,maintenance , infrastructure development
Gender
Issues
- Less involvement and participation of women in program level
- Most of the technologies are gender biased
- Poor identification of the targeted beneficiaries
- Women are most vulnerable in the project (water scarcity ,fuel ,nutrition /food for children)
Questions/clarifications
- What is the gender strategy in the AR project (gender mainstreaming )
- How do we make sure the AR intervention are gender sensitive
- How do we target the key beneficiaries better in our interventions
- How do we empower women ,youth ,aged and disadvantaged
Suggestions
- Gender disaggregated M&E
- Gender focal person on the sites(Per)
- Involving community women group in the research and implementation process
- Involve men in gender work to understand women burdens
- Gender mainstreaming and sensitization across the partners
- Encouraging attendance of husbands on training workshops
- Having incentives to encourage women participations for example nursing mother ,pregnant
M&E
Issues
- M&E key tools
- M&E should go at every phases of planning, implementation but not seen
- M&E outputs and outcome indicator need to be identified and communicated
- Baseline survey need to be conducted
- M&E integration with the other tools
Questions/clarifications
- From where M&E tools start, by whom it is conducted
- How can the project impact is evaluated
Suggestion
- Baseline survey should be conducted
- Responsible institutions should committee to undertake M&E
- M&E should be participatory and time frame based
Management and partnership
Issues
- Decision making
- MOU /contracts
- Incentive for staff and farmers
- Financing inputs
- engagement with development partners
- integrated Knowledge management
Questions/clarification
- With whom , duration ,amendment ,level
- Fine tuning /compensation ,field days
- Harmonization across partners
- Why pays/credit /cost recovery/collective measures
- Communication /funding ,rules /disbursement
Suggestions
- Establishment of steering committee
- Discuss with steering committee and prepare proposals
Innovation platforms
Issues
- Information , knowledge ,experience generated and transferred ,M&E joint planning implementation
Questions/clarifications
- Among what issues? levels ,leadership ,facilitation ,financing ,sustainability , incentive (individual , institutions ,group ,organization )
- Staff turnover
Suggestions
- Explore existing platforms /networks at different levels
- Working modalities
- Lessons from other projects
- Stakeholder analysis at different levels
- Need based platforms –incentive identified
- Institutional linkages not individual
Scaling up
Issues
-
Questions/clarifications
- Inputs to jumpstart scaling without jeopardizing economic sustainability
- Consequences of up scaling
Suggestions
- Capacity development
- Integrating farming system
- Agroforestry synergies
Nutrition
Issues
- All food are not nutritional rich
- Low awareness on consumption and feeding
- unavailability of high nutritious foods
- Inadequate technology for food processing
- Inappropriate access distribution of food
- Hidden hunger (micro nutrients deficiency)
Questions
- How can we address these problems
Suggestions
- Nutrition education
- Introduction and evaluation of existing technology (adoption ,accessibility ,affordability )
- Value additions (time ,place and form utility)
- Promotion and consumption of micro nutrients rich food
- Bio fortification – focus on micronutrients
- How gardening production
- Evaluation of indicators of key nutrition and health.
Break
Presentation : sustainable intensification
discussion
Reflection
- Our main partners are the AGP woreda and they should have been involved to know what they want
- AR is moving deeper than expected
- What needs to be improved- progress reports should have been presented e.g the on farm activities
- Consideration of Non AGP and pastoralist areas
- Gender, nutrition and value chain needs to be linked
- We have discussed a lot on the planning but didn’t get the time to finalize and also integrate the different thematic areas
- It would have been good to know the result of assessments which could have helped the planning
- A lot of emphasis has been on technologies- link reporting to the final project
- Communication systems needs to be improved among partners
- M&E should be strengthen
closing : Peter Thorne
In his closing remark Peter gave thanks for all those involved for their active participation and said the work plans proposed by the different groups will be merged to have one work plan for the coming year and will be sent for their comments one week later .
particpant list